It’s really important to work closely with your wedding venue when planning your big day. They can help you plan what to make, how to display your handcrafted decorations and advise when you can install them. To give you an idea, here’s a list of questions you should consider asking your wedding venue.
Questions to ask your wedding venue:
How have others decorated your wedding venue?
It’s always a good idea to see what others have done at your wedding venue, for inspiration as well as practical advice. Find out how the professionals have displayed decorations at the venue as well as how a DIY wedding was displayed. It’s a really good idea to have this conversation early on so that you can make your decorations with the practicalities of displaying them in mind.
What are the restrictions when decorating?
Restrictions as to what can and can’t be done in a space will be in place at most wedding venues. Most wedding venues will have restrictions on what can and can’t be done in their space. Get a clear picture on what these boundaries are from the outset so you can plan your decorations to suit. This could be as simple as venues not allowing candles to be used, but knowing early in planning means you can think of alternative options when creating you beautiful makes.
How decorations are hung from Ceilings and Walls may also have restrictions. For example, some venues will simply say no to banging nails into the wall but Blutac is fine, others may say no to anything being hung from the wall. The same goes for hanging things from the ceiling. Check out if there are hooks in venues that allow for hangings and keep an eye out for beams that things can be tied from. I can guarantee you won’t be the first to ask these questions so there is a good chance they will have a workaround already in place.
What are the measurements of the room?
This is an easy one to forget but essential for when you’re planning the lengths of bunting you need to make for your DIY wedding. Ask if your wedding venue has a drawing of the room, if not get drawing one yourself. It doesn’t need to be to scale, just make sure the measurements are accurate. Don’t forget to add in all the nooks and crannies. You’ll be grateful for it at a later date. If you’re planning on making or hiring anything big, don’t forget to measure the doors!
What are permanent features of the room?
Beyond the obvious, there may be features in the room such as pictures that simply cannot be moved. Check what is permanent early on so you can then take them into account when decorating your wedding venue. Better still, use them as inspiration for your DIY decorations.
When can you install the decorations?
This is the biggy and will probably dictate how much you hire and how much you do yourself. It all depends on the venue. If your wedding venue has events the day before your big day there’s a good chance you won’t have access until the morning of the wedding. Panic not… you and your bridal party really won’t want to do it on the morning of the big day, but I’m sure you have good friends or family who can do the job for you. Clearly label everything and photograph how you want it to look. You will be able to enjoy a stress-free morning getting ready and people always love to be asked to play a part in your big day.
Which areas need to be kept clear?
Now for the boring practicalities… make sure you know exactly which areas need to be kept clear. You might want to put your huge floral display next to the top table, but if it’s blocking a fire exit, it aint gonna happen.
Where are the plug sockets and which will be available for you to use?
Don’t presume that all plug sockets will be available to you on the day. The venue might need certain ones themselves. And make sure that plug sockets actually exist where you intend to put your band or DJ. No one wants extension leads all over the floor. Where possible try to use battery powered options such as fairy lights so you aren’t restricted as to where you can put them.
Does electrical equipment need to be PAT tested?
Check if electrical items need PAT testing if you are bringing your own to the venue. AN electrician can do this really easily and cheaply. It will mean you won’t have a last minute panic if your venue doesn’t let you use an item. All your suppliers should have their equipment tested already.
Chat openly to your venue and most of these questions will be ticked off in 5 minutes. Remember to take a camera (or our phone will be fine), you won’t remember every detail when you get home. Also take a tape measure, and pen and paper. Be prepared early on and your DIY wedding planning will go so much smoother. The last thing you want is to have to redo your wedding decorations because you found out last minute you couldn’t hang them they way you planned.
Do you have any tips or questions about decorating your venue? At Paper-rose we have lots of experience dressing venues. We are always happy to answer questions and offer advice. Comment below to keep the discussion going.